All liturgical ministers, please check-in with the assigned Minister Coordinators at every Mass at least five minutes (or even earlier) before Mass. At five minutes before Mass, a liturgical minister who has not
checked-in is replaced.
 

The two Minister Coordinators at each Sunday Mass work closely with the Director of Liturgy, Music, Communications in the following ways:

1. They work as team and share responsibilities as equals among all other liturgical ministers (not a boss vs subordinate relationship)—this is ministry: servant-leadership;

2. Term of service is not a lifetime. Term of service is between one to two years.

3. They are on a first-name basis with all new and veteran liturgical ministers and are familiar with their strengths in ministry;

4. They know all positions and mechanics of each liturgical ministry involved in the Mass: Greeters, Ushers, Lectors, EMs, Musicians, Sacristans, etc.;

5. Specifically, they make sure that all ministry positions are filled for the Mass, that all ministers have checked in at least five minutes before Mass and makes necessary last-minute substitutions from a list of already fully-trained ministers who are properly disposed to serve (dressed properly, capable of substituting as a lector with very short notice, etc.);

6. They maintain a roster of all ministers at a particular Mass (making sure they get a reminder about their stations, facilitating substitutions and last-minute changes of assignments;

7. They select the persons who will bring up the Gifts at the Offertory, making sure that these persons are not ministers already serving, that these persons are not the same persons bringing up the Gifts all the time; more importantly, the bearers of the Gifts should be chosen from a diversity: persons who are new to the parish, family units, old, young, different cultural backgrounds, etc. He/she, at Offertory time is to escort the persons to where the Gifts are and assists them, not go in procession with them;

8. They must be able to answer basic questions about the parish or at least be able to direct those asking where to find answers (Parish Center Office, website, Bulletin, etc.);

9. They actively recruit potential ministry candidates (Greeters, Ushers, Lectors, EMs…);

10. They disseminate information to all ministers at the Mass of any added rites, Second Collections, or other (i.e., Together in Mission Commitment Sunday where people need envelopes and pencils);

11. They are responsible for assisting:
    1. new EMs about each of the Communion stations;
    2. new Lectors regarding the Entrance Procession (L1 vs. Deacon);
    3. new Ushers: when to open/close the doors, when to begin the Collection, depositing money in the safe, etc.
    4. new Greeters: to greet persons coming, every door is covered, Hymnal, Bulletin;
    5. Coordinate tidying up the church after Mass.